How Businesses Can Prevent Phishing Attacks and Secure Their Emails
The Growing Threat
of Phishing Attacks
A leading accounting firm recently lost hundreds of thousands of dollars due to a well-crafted phishing attack. An employee received an email from what appeared to be their bank, requesting urgent account verification. The email included a convincing logo, proper formatting, and an official-looking login page.
Without second-guessing, the employee entered their credentials, unknowingly giving cybercriminals access to the company’s financial accounts. Within minutes, the attacker had transferred funds and exfiltrated sensitive client data.
Phishing attacks remain one of the most dangerous cyber security threats, as cybercriminals using sophisticated AI attacks continuously refine their tactics to bypass security controls and trick employees into handing over sensitive information.
Common Types of Phishing
Attacks Targeting Businesses
Cybercriminals use multiple phishing techniques to deceive employees and gain access to business accounts. The most common types include:
1
Email Phishing (Business Email Compromise – BEC)
Attackers impersonate executives, vendors, or financial institutions, tricking employees into transferring money or sharing confidential data.
Solution:
- Implement DMARC, SPF, and DKIM to prevent email spoofing.
- Use Microsoft Defender for Office 365 to block malicious emails.
- Train employees to verify unusual email requests via phone or in-person confirmation.
2
Spear Phishing Attacks
Highly targeted attacks against specific employees or departments, using personalised information to build trust.
Solution:
- Enable Microsoft 365 Safe Links & Safe Attachments to scan incoming emails.
- Use AI-driven threat detection to identify suspicious email behaviour.
- Train employees on how to spot tailored phishing attempts.
3
Smishing & Vishing (SMS & Voice Phishing)
Cybercriminals send fraudulent SMS messages or make fake phone calls pretending to be banks, IT support, or company executives.
Solution:
- Block unverified external phone numbers for financial transactions.
- Train employees to never share sensitive information over phone calls or SMS.
4
Clone Phishing
Attackers replicate legitimate emails from trusted contacts, inserting malicious links or attachments.
Solution:
- Require Multi-Factor Authentication (MFA) to prevent unauthorised access.
- Educate employees on how to validate email links before clicking.
Best Practices
for Phishing Prevention
- Train Employees on Phishing Awareness
Conduct regular phishing simulations to help employees recognise suspicious emails. - Use Microsoft 365 Security Features
Enable Microsoft Defender for Office 365, Safe Links, and Safe Attachments for email protection. - Implement Multi-Factor Authentication (MFA)
Prevent attackers from accessing accounts even if credentials are stolen. - Restrict External Email Forwarding
Prevent automatic forwarding of business emails to external accounts. - Monitor & Audit Email Activity
Identify unusual login attempts, unauthorized email forwarding, or compromised accounts.
How Microsoft 365
Protects Businesses from Phishing
- Microsoft Defender for Office 365
Scans and blocks phishing emails before they reach inboxes. - Microsoft Secure Score
Helps businesses identify security gaps in email protection. - Conditional Access Policies
Blocks access from high-risk locations and untrusted devices. - AI-Driven Email Threat Detection
Identifies patterns of impersonation and phishing attempts.
Conclusion: Phishing Prevention
is Essential for Business Security
Phishing attacks continue to evolve, and businesses must take proactive steps to protect employees and data. By implementing strong email security policies, training employees, and using Microsoft 365 security features, organisations can significantly reduce phishing risks and prevent costly breaches.
Want to secure your business against phishing attacks?
Contact Solid Systems today for expert email security solutions!
