Microsoft 365 Backup

Introduction

Your company has made the move to the cloud, and you are already reaping the benefits of Microsoft 365 – the increased productivity and efficiency, the improved collaboration and more. But what happens when an email goes missing, or when you find that you need that file that you permanently deleted this morning?

It often comes as a surprise to Microsoft 365 users that the backup and retention functionality that forms part of their Microsoft plan is not as robust as they need it to be. Deleted files and emails only stay recoverable for a limited time (up to 93 days in the SharePoint and OneDrive recycle bins, and 14 days by default for deleted email), and once a file has been permanently deleted, there is very little that Microsoft can do to help.

That is where Solid Systems steps in, providing backup for Microsoft 365, ensuring that your files and data are recoverable even when disaster strikes.

Why do I need Microsoft 365 Backup?

Many companies think that by using Microsoft 365 cloud services like SharePoint and OneDrive, their data is automatically backed up and secure against data disasters. Unfortunately this is not the case, and having a SharePoint backup is essential for any business. Here are just a few ways that a Microsoft 365 Backup solution from Solid Systems can ensure your data’s security:

Lets You Restore Deletions

Data getting deleted, either on purpose or accidentally, is a problem that everyone has faced at one point or another. Microsoft 365 Backup lets you quickly and easily restore data, even after it has been permanently removed from your recycle bin.

Helps You Stay Compliant

With POPI and GDPR regulations, data losses can cause more than just frustration. They could result in fines or penalties being incurred, on top of the loss of your clients’ trust. A backup for Microsoft 365 will ensure that your data remains secure and compliant.

Covers Policy Gaps

Try as you may to configure retention policies so that no essential data becomes deleted, changes to policies, or lack of maintenance, can see important files being lost. SharePoint Backup solutions ensure that your essential information remains secure.

Maintains Internal Security

Malicious ex-employees, contractors and partners may be few and far between, but when they can access your data, the threat they pose is very real. Microsoft 365 Backup ensures that any data deletions or adjustments can quickly be rectified.

Ensures External Security

Cyber threats are ever increasing, and if an external party manages to access your data, you will want to be sure that they can’t hold it ransom. With a backup for SharePoint, you can rest assured that malware attacks won’t compromise your stored data’s security.

Safeguards Data During Migration

Making the move from traditional Microsoft apps to the cloud can sometimes see older documents no longer being supported, or getting lost along the way. Having a Microsoft 365 backup means that all of your data will be safe and secure during the transition.

What are the main features of Microsoft 365 Backup?

When you use a Solid Systems Microsoft 365 Backup solution, you are covered for more than just the basics. We work with companies to find backup solutions that suit their needs, and the businesses that we help have found these features of our backup for Microsoft 365 particularly useful:

• Email, SharePoint and OneDrive covered: mailboxes, SharePoint sites and OneDrive files are backed up, not just the files on one device.
• Restore beyond the recycle bin: bring back an email, a file or a whole folder after Microsoft’s own retention has run out.
• A copy kept outside your Microsoft 365 tenant: if an account is compromised or ransomware strikes, your backup is not touched.
• POPI and GDPR in mind: recoverable records help you show that personal information is protected and can be restored.
• Set up and checked by our IT Professionals: we configure the backup around your retention needs and check that it runs.

ABOUT SOLID SYSTEMS

As a Microsoft Solutions Partner, Solid Systems is well placed to help you with your Microsoft 365 Backup solution. We’re just a click away, so don’t hesitate to contact us.

Since 2003, we have specialised in delivering leading technology solutions and offering guidance to organisations in South Africa and abroad, in the most human way possible.

We love technology and the exciting ways that it evolves, and are constantly improving the tools that we use. But humans are at the heart of our business. That’s why we value each relationship and prioritise a personal approach, finding solutions that deliver results for your company in the best way possible.

With our highly skilled and passionate professionals behind us, and the latest and most sophisticated tools at their disposal, we ensure that the businesses we work with are constantly evolving, and can step into the future with confidence.

Microsoft 365 Backup - Frequently Asked Questions